March 9, 2012 4:12 am
“One of the biggest time wasters we all face is spending too much time on those things that don’t require it,” says Womack, a workplace performance expert, executive coach, and author of the new book, Your “Best Just Got Better: Work Smarter, Think Bigger, Make More.” “When we do so, we lose the time we actually should be spending on more difficult or time-intensive tasks. But when you learn to recognize when you’re done with a task, you’ll have valuable minutes and maybe even hours added back into your day.”
Womack offers the following five tips for learning how to recognize when you’re done:
- Stop majoring in the minors. Many of us spend a lot of time on those projects and tasks that are easy for us. Then, we convince ourselves that we “just didn’t have enough time” to get to the harder stuff. But when it comes to knowing when you’re done and freeing up time during your day, completing these easy tasks quickly and efficiently is essential.
- Before you start your work day, think about what your high leverage activities are and what your low leverage activities are, says Womack. For the low leverage activities, force yourself to move through them as quickly as possible. With these tasks, often perfection isn’t necessary. When you can accomplish these minor tasks more efficiently, you’ll have the time you need to do those major tasks justice.
- Don’t overwrite emails. Much of your time each day gets eaten up by email. Make a conscious effort to keep your emails as short and sweet as possible. Get to the point quickly and use action verbs in subject lines so that both you and the recipient know what needs to happen before the email is even opened, advises Womack.
- Quit over-staying at meetings and on conference calls. Often meetings and conference calls will take as long as you’ve allotted for them. Set an hour for a meeting and you’re sure to go the full hour. Pay close attention to how much of your meeting is actually spent focused on the issues at hand. Know the meeting’s objectives before you begin so that you can get to them right away.
- Set your own deadlines and stick to them. It’s very easy to get distracted or sidetracked by things you think you should do or things others think you should do. Having a self-imposed deadline will help you ignore those distractions.
- Know when it’s time to ask for help. Have you ever been stumped by a certain project or task? Did you walk away from it for a while and then come back to it hoping you’d suddenly know what to do? Sometimes knowing when you’re done is knowing when you, specifically, can’t take a project any further. Wasting time on something you’re never going to be able to figure out is much worse than asking for help.
Published with permission from RISMedia.